| Case Studies Enterprise Project Manager: Track time spent by each employees on each project on daily as well as monthly basis: Encodex Technologies - Project Manager
Project managers are responsible for tracking and ensuring the completion of projects on time and on budget. But many organizations do not have systems that can give them a single view of their Project Plans and the time spent by their resources on each project. Although there are many off-the-shelf systems available in the market, they are very expensive. Encodex has come with a solution where you can leverage Windows SharePoint Services in Project Planning and Tracking Solution Summary:
Many organizations use WSS for intranet and departmental sites or portals. Encodex has prepared enterprise level Web Parts that can provide a central location for Project Managers to update the Project information and allow users to update the time spent on each project. This way projects information is easily be accessible and shared between all members of the project. Above all the company uses its existing WSS infrastructure and investment. Our Web Parts include timesheets, project plan and project documents. But it can be extended with your specific feature requirements. 
| Click on image for enlarged view | Business Challenge:
Encodex has been developing and deploying innovative business solutions to its clients since 8 years. As the client base and projects are increasing, managing and storing project plans and related documents were becoming very clumsy. This was tracked by the respective Project Managers in excel sheet, which is time consuming. Circulation of project related documents became unmanageable. The documents were kept on physical location making access restrictions is heavy tasks for the System Admin. Encodex was wanted to track time spent by its employees on each project on daily as well as monthly basis. There was a strong need for a common repository where Managers could store, maintain and share project related documents and employees could enter timesheets for every project. Solution Details:
Encodex uses WSS for its internal portals. We developed a solution based on WSS. We created Web Parts in C#.Net to track resource utilization for each project. These Web Parts integrate with “Windows SharePoint Services”. This system uses “Microsoft SQL Server 2000” as its database. Following Web Parts make up the entire Project Management System: - Project Management: This web part allows Project Manager to create a new project, enter project details like project title, estimated & actual start date, estimated & actual end date, estimated & actual time, tasks, etc.
- Project & User Mapping: This web part allows Project Manager to map resources to different projects.
- Time Sheet Management: This web part allows the resources to select the project and task and enter date and time against each task.
 | Click on image for enlarged view | Software and Services:
• Microsoft Windows SharePoint Services 2.0
• Microsoft SQL Server 2000
• Microsoft .Net Framework 1.1 Windows SharePoint Services Features Used :
• Web parts developed using VS .Net “Web Part Library” project.
• Web parts are developed by defining different types of web controls along with its events as well as client side scripting. Benefits: - Implementation of integrated timesheet solution helps to analyze the data and improve project planning and estimates.
- As the timesheet data is integrated with project data, it saves Project Managers time while maintaining and tracking resource utilization.
- Web based access to timesheet helps project resources to keep project information up to date at all times.
- This facilitates Project Manager to make well informed decisions regarding the projects.
- When Project Managers are planning resource requirements and schedules for future projects, they can leverage past experience and can rely on the accuracy of their planning and projections with greater assurance.
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